Last updated on July, 23
🏆 Best Email Clients for August 2021
Make managing your emails a breeze! An email client manages your emails for you—it sends, receives, and organizes your messages straight from your devices.
What is an email client?
Are you having a hard time managing your emails? An email client manages your emails for you—it sends, receives, and organizes your messages straight from your devices. Through this program, you can centralize your emails on one platform only. Quickly access and communicate with the best email client today.
Why do you need the best email client?
You can use email clients for personal or professional communication, and it lets you manage your emails efficiently. By having the best email client on your devices, you can have full control and security over your emails. Aside from that, here are more reasons to get an email client today.
Save Your Time
The best email client for multiple accounts can be a massive time-saver. People usually have separate emails for business and personal use, but checking messages across your email addresses means you need to login to different sites. With an email client, you can access all of your messages within one platform only, helping you save a lot of time!
Keep Your Emails Safe and Secure
Another significant advantage of using email clients is they keep your messages safe in one storage. For instance, using the best PC email client allows you to store your emails within your computer’s storage to ensure that your past emails are kept safe. Plus, email clients have security protocols that protect your messages from attackers.
With the best email client for businesses, you can access your emails and send messages, even when you’re offline! With its features, you can write a response to your client, and the email will be sent out once you’re connected to the internet. Using an email client is handy, especially for people who are always on the go and have limited access to the internet.
Organize Your Emails and Workflow
Email clients have a folder system that lets you organize your messages efficiently. That way, you can easily access all of your emails and attachments. Email clients can also help you organize your daily tasks by providing productivity-boosting features that help increase and manage your workflow.
Manage Your Contacts
You can manage your contacts through simple ways and keyboard commands with an email client. Email clients provide you with features that let you look for the essential people in your address book in just a few clicks. That way, you can send an email, like when requesting a meeting, in less than a minute!
Access Your Calendar
The best business email client provides you with an efficient way of creating appointments and viewing your schedule. You can quickly send meeting requests to your clients and use the daily, weekly, or monthly views for your upcoming appointments. By letting your email client access your calendar, you will be reminded of the future meetings you need to attend.
Back-Up Your Emails and Contacts
Imagine finding out that all your emails are lost, and all of your essential data can’t be retrieved anymore. With the best rated email clients, you have the option to back up all of your messages, and they ensure to keep your messages safe. Plus, they let you back up your contacts, so you don’t have to worry about losing them.
Core features of the best email clients
An email client doesn’t only help you manage your communication efficiently—it also helps you keep your private data online safe and secure. Aside from that, email clients will let you do more than sending emails. If you want to know what’s the best email client for you, here are the features that you need to look for.
Automatic Email Security
Email clients, like the best web-based email client, use end-to-end encryption and ensure zero access to your emails. This means that nobody can decrypt or understand and read your emails aside from you. With automatic email security, your emails can’t be shared with third parties, ensuring your messages’ confidentiality
Anonymous Email Option
Another way of protecting your privacy is through anonymous emails. The best online email client lets you create a secure email account with no personal information necessary. Your login data won’t be kept by email clients, ensuring that your information will not be linked to your anonymous email account.
If you want to know what the best email client is, one essential feature it must have is a user-friendly interface. Luckily, most platforms ensure that anyone can use their application to accommodate everyone, even the non-tech savvies! By choosing an easy-to-use email client, you can undoubtedly maximize all of its features with no hassle.
Pleasing and Customizable UI Design
Having a visually-pleasing user interface can also boost your productivity. It would even be better if your email client allows you to customize how your dashboard would look based on your tastes in design. So, some platforms today will enable you to change your email client’s look and feel to fit your needs and preferences instantly!
Advanced Task Management Tools
Email clients also offer advanced task management tools to help you boost your productivity. With this, you can view and manage your tasks through an entire application and sync them to your devices. You can also delegate your tasks, set reminders, and organize your tasks with tags because the best online email client does more than sending your messages
Some of the best free email clients for multiple accounts offer an organization or merging tool that can help you organize your contacts. Through this feature, you can quickly add and look for people to your address book. You can also input more details about them, like their birthday, photo, and other contact information to help you communicate with them better.
Email clients also offer a communication history feature in which you can look through various views. If you need to be reminded of an important message exchanged between a customer, this feature can quickly help you recall them. This feature comes in handy, especially when you tend to forget things quickly
Another feature of the best desktop email client is the support of local and side-server notes. With this feature, you can filter and organize your notes by assigning tags. Some platforms even let you add pictures and attachments to your messages with their advanced notes editor.
If an email is not enough, the best web-based email client also lets you chat with your colleagues with no need to switch apps. You can even have both email and chat communication with your contacts in a single view only. Plus, there is no need for you to interrupt your chat just to send files because you can do it directly on the chat window. Insert intro paragraph
With the best paid email client, you can protect your device from unsafe links and attachments. Protection tools allow you to check for suspicious links in your email and redirects you to a warning page if they find suspicious sites. This feature will also scan attachments for viruses and malware and remove the dangerous files so you can’t open them
Quick Filter Toolbar
The best rated email client lets you filter your email faster using a quick filter toolbar. With this, you can simply type on the toolbar, and the results will be displayed immediately. Or, you can filter your email inbox by people, new messages, etc. Saving a filter is also possible so that you can use it repeatedly across multiple inboxes and folders
Large Files Management
With this feature, you can now speed up the transfer of large files by uploading them to online storage and sharing the link instead of sending the file directly as an attachment. This will avoid message rejection if the recipient’s server doesn’t allow large files. This feature will also save space in your sent folder and your customer’s inbox as well
The best email clients have an update system that checks whether you are running the software’s latest version. It also notifies you when a security update is available. These updates don’t take much space making the security update quick to download and install.
Offline Email Access
The best email client for PC allows you to access your emails offline. It enables you to conveniently use your email client event without access to the internet. If your internet connection drops or slows, you can still access your messages through offline mode, even if you’re in a remote area
The best cross-platform email client allows you to read your emails through multiple devices. You can easily centralize all your accounts and let you access essential data with whatever device you have with you. With this feature, you can quickly access your emails anytime, anywhere. Just make sure your client’s compatible with your devices.
Multiple Email Accounts
Another essential feature of the best online email client is they must support multiple email accounts. You may have several accounts for different purposes—one for business and another for personal use. If you’re not using the right tool, you may be spending more time managing them, but this feature will help you organize your accounts, even if they’re many
Backup and Restore Tools
The best email clients offer backup and restore tools for your important messages. With emails and attachments adding up every minute, this may eat up your inbox storage space. That’s why it is significant that your email client has backup tools to help you recover any data from your deleted messages.
24/7 Technical Support
One of the most significant features of the best email client for business is having 24/7 technical support. Since people live in different time zones, it would be advantageous if your email client can support you at any time of the day. If you’re having trouble with the service, you can immediately ask for help from any of their support team.
Types of email clients
An email client is used to access and manage your email, and it should be easy to set up and be loaded with useful features. So, what is the best email client for you then? Here are the types of email clients you need to know to determine what features will suit your work and purpose.
Desktop Email Client
Desktop email clients usually require installation before you can use them. These programs offer features more than reading, writing, and receiving emails—they also have productivity tools that enable you to manage email with minimal effort. You can even access your messages offline, which is one of the most significant advantages of desktop email clients
Pro #1: Manage Your Mail Offline
If you need offline access to your email, even the best free desktop email client will do it for you. You can organize your emails, flag items, assign priorities, and auto-send your messages once you are connected to the internet.
Pro #2: Sync Emails Across Devices
If you need to check your emails on your devices, like laptops and computers, a desktop email client has its system that will sync your mail information on all your devices. Ensure that you enable this feature to sync your devices and have access to all your messages.
Pro #3: Multiple Email Addresses
A desktop email client may be best for you if you have multiple email addresses with different domains. You can enjoy reading, checking, and replying to your messages all in one place.
Pro #4: Back-Up Your Data
With the best desktop email client, you can back-up more than just your inbox. You can back-up your messages, contacts, folder structure, and everything you need if you move to a different provider. You have the control to encrypt it and store it wherever you want to.
Con #1: Lack of Security
Desktop email client lacks the security that you would want for an email client. If your laptop is lost, it wouldn’t be hard to see what’s there, mostly if you leave the app running 24/7
Con #2: Multiple Setups
One huge disadvantage of a desktop email client is having multiple setups if you have multiple computers. A desktop email client can be customized but redoing all of your customizations will be time-consuming. There is no guarantee that you won't overlook a small detail in your set-u
Con #3: Different Operating Systems
It might be challenging to find a desktop email client that meets your requirements and is available to all the operating systems you use. Some desktop email clients are only available on specific operating systems.
Con #4: Can’t Handle Spams
Some of the desktop email clients can’t handle spam efficiently. Yes, you can mark a message as spam in your client, but there is no guarantee that the spam email address will be synced with your email provider’s spam list. It will probably be back in your inbox if the person sends you another email in the future.
Con #5: No Mobile Access
As the name suggests, desktop email clients allow you to access your emails on a laptop or personal computer. So, if you want to access your account on your smartphone, especially when traveling, this may not be the email client for you.
Web-Based Email Client
Web-based email clients use a website as a portal to your accounts. Using your web browser, you visit the site and log in to read, send, and manage your emails. This platform lets you access your emails as long as you’re connected to the internet. Still, there are a few things to consider when choosing the best web-based email client.
Pro #1: No Installation
The most significant advantage of a web-based email client is that you don’t need to install anything. Your email is available on any internet-connected device at any time. It is pretty convenient because you can use it anytime you want.
Pro #2: Portable Email Client
If you use the best web-based email client, you will have the same experience every time you log in to your account, regardless of your location or the device you are using. Plus, they’re mostly available even on mobile devices, allowing you to open your emails even when you’re out and about.
Pro #3: Fully Loaded with Features
Service providers know that most users today use the internet. So, they make sure that their web-based email clients are fully-loaded with all the features you can need.
Pro #4: Cloud-Based Systems
Web-based clients are mostly cloud-based. With that being said, you never have to worry about losing your data as they’re automatically stored in the cloud. Plus, email clients ensure your safety and security by implementing security protocols to prevent cyber attackers from accessing your information.
Con #1: Expensive
Some platforms are fully-loaded with features, but the drawback that comes with it is its high price. Some web-based email clients require you to subscribe before using their services, and sometimes these prices can be pretty hefty.
Con #2: Internet Connection Required
Because a web-based email client is dependent on your internet connection, if your connection is interrupted, your emails would not be accessible to you. This is a considerable disadvantage of a web-based email client since it will depend highly on your connection.
Con #3: Limited Storage
With a web-based email client, your email storage in the cloud can be limited. You may also have restrictions on the number of contacts you can keep, which can be a disadvantage for users who frequently communicate through emails.
Con #4: Safety and Security
Suppose you fail to choose a reputable email client. Chances are your emails and other essential data are vulnerable since they’re uploaded in the cloud. Make sure that your chosen platform uses security measures and is reliable.
Who needs an email client?
You need to deal with multiple clients at a time if you are a freelancer. The best online email client will be useful for you, especially if you need to have an email exchange in multiple languages. This program will help you handle all your emails to your clients more efficiently so you can keep your projects coming.
Employees can also use email clients to manage their messages from the company. The best cross-platform email client will benefit those employees that need access to their emails whenever and wherever they need. That way, they can do their tasks productively and communicate with their teams efficiently, even when working remotely.
The best business email client can benefit managers in keeping the team collaboration going. Managers can easily lead the team by using the services of an email client. These platforms also have project management tools with communication and collaboration features that can boost your team’s productivity.
Company Owners and Employers
Companies can use the best paid email client because of the full-pack features that they need. They can use email clients that have reliable security intended to protect all the clients of your company. Your clients will be ensured that any data sent is protected and secured.
The best web email client can also be handy for professionals since they usually have to communicate with clients frequently. Having an email client helps you organize not only your messages but also your meetings and appointments. Efficiently managing and communicating with your clients boosts your reputation and credibility as a professional.
Step-by-step guide on how to choose the best email client
Step 1:Decide what you need to offer to your clients or yourself.
The first thing you need to do is know precisely what you need. Do you need an email client for your business or personal use? Knowing this can help you narrow down your choices for the best email client for you. Consider an email client that will suit your purpose to utilize the whole system fully.
Step 2:Determine which features are essential.
After knowing what you need, dig deeper into the features of each email client. Look for the different tools they have, and make sure that you end up with the best fit for your individual or company needs. Put together a feature list of the elements, so it will be easier for you to find features that suit your needs.
Step 3:Choose an email client that you can trust.
Find the best business email client that has the qualities that will manage your emails efficiently. Ensure that the platform you choose is reliable with its security features. Search for an email client with a dedicated customer support system, so you have solutions to your problems anytime
Step 4:Try out an email client for a test drive.
Once you’ve found the best email client for you, it is a great idea to try their services. Most email clients have a trial version that you can try for a certain period. Be sure to check all the features you are looking for if they have the functionality you need to have a good relationship with your clients.
Step 5:Select your email client and use it for your clients.
Once you’ve done your research and narrowed down to the email clients that meet your needs, it’s time to go ahead and start using it with your clients. Make sure that you know how to use the features to maximize the services that they offer. There are guides and tutorials on how to use the tools to get you started.
Frequently Asked Questions (FAQs)
Yes, there are many free email clients available. The best free email clients can provide you with the basic features you need to handle a few of your accounts. However, note that opting for a free email client can be impractical, especially if you’re expecting to receive tons of emails.
An email client lets you read and send electronic messages without logging in to your email service provider. It provides message management, composition, and reception features for your emails. It also centralizes all of your email accounts into one platform, so you don’t have to log in from one account to another to read messages.
Spam is an unsolicited message sent through your emails. The recipients of spam often consider it as an unwanted intrusion in their inbox. The email addresses are obtained by spambots, which are automated programs that look for email addresses. Spams can also be linked with fraudulent schemes and chain letters.
Most viruses are operating system specific and are also particular to some email clients. Email clients can protect you by applying all the service packs and security updates to your email software. You should implement the latest updates to your email client to ensure you will be protected from malware and phishing.
Creating an account for email clients usually takes about a few seconds to minutes only. But the most common problem you might encounter is your email client’s incompatibility with the web browser you’re using. To prevent this, make sure that your browser is compatible with the software before signing up for your email client.
The best open source email client allows you to customize your email client according to your needs. By having an open-source email client, you can code or ask a developer, to add the necessary features you need to your email client. That way, you can integrate all the tools you need within one platform.
Some email clients allow your messages to expire, allowing you to send messages that will be destroyed after a set amount of time. However, note that the expiration will only happen if you choose to activate this feature.
The best email clients have a spam detection system that automatically filters your messages to your spam folder or inbox. Sometimes, this system may make mistakes by placing a spam message in your inbox. Make sure to correct your filters through the settings of your program.
The best paid email clients will give you superior privacy to your messages, unlike free email clients. Aside from that, these email clients are loaded with features to meet your personal and business needs. However, unlike free email clients, these platforms require you to pay a certain amount of money before you can start using them.
No, email clients don’t sync your mail through a third party server. Email clients connect directly to your email provider’s server, so you can rest assured that your email credentials won’t be sent to any third parties. Note also that they won’t require you to share your email password.
Some email clients support an idle setting. This will allow the app to continually check for new messages when the app works in the device’s background. You can enable this option, so you don’t have to keep the program running 24/7.
The best email client has a seamless workflow that can help you become more organized. There is no need to jump from program to program to write emails, make notes, and manage files. You can have your work sorted out to focus more on other essential activities to boost your productivity.
Email clients use different security measures to keep your emails safe from the prying eyes of cyber attackers. Some platforms use end-to-end encryption protocols to ensure that only you and your recipient can read your messages. Other email clients provide you with One-Time Password (OTP) protection and Two-Factor Authentication (2FA) to prevent brute force attacks.